Sure-shot Guide To Make Project Execution Chaos-free
We’ve all been there- planning how to make a project, deciding on how to do it, and assigning specific roles to every team member. But what about the execution phase? The execution phase is often the longest phase in a project’s life cycle and is the most important one.
After all, this is when you all will actually get together and work on whatever you have planned out. Your team needs to carry out the job properly and make sure the project is a success.
However, project execution can be very chaotic and hectic at times, especially if there’s no harmony among the members. Here is a sure-shot guide to making your project execution hassle-free!
1. Use a project management tool
Using the right kind of project management tool can not only reduce the scope of chaos but also make sure the work is done as smoothly as possible. One of the best project management tools in the market is runn.io, a site that manages your resources smoothly. You can navigate various things like tracking, planning, and real-time forecasting.
Runn will also help you to generate reports periodically to ensure your progress is quick and proper. You don’t have to get past a tough learning curve, and this is where a project management tool makes your work easier.
2. Delegate tasks
As a project management leader, your job is to assign certain tasks to specific people. Otherwise, it will get very confusing and chaotic. Remember, delegating tasks does not mean you give all the work to others and take no responsibility.
On the contrary, your job is to make sure everyone performs their duties diligently. You need to build confidence in everyone so that they have enough faith in themselves to get the work done on time and with accuracy.
Even if you assign a very easy or insignificant job to someone, that person might feel very grateful to you for giving them the chance to showcase their skill. Based on people’s skills, you should assign a job.
3. Empower your team
Did you know that 78% of leaders regularly engage with their employees to understand the workplace better? Empowering your team is essential if you want everyone to work together in harmony.
Whenever you see that a member’s self-confidence is low or the general atmosphere in the group is becoming negative, it’s up to you to take control. Steer the wheels in the right direction and tell your team that you trust their skills.
A leader who keeps motivating their team positively encourages all the members to go above and beyond. You need to actively interact with every team member to understand their strengths and weaknesses.
4. Be open to new ideas
A true leader always listens to their teammate’s ideas. If you want your team members to respect each other, you need to show them equal respect by listening to their views.
Always be open to new ideas and see if they can be implemented. Even though there can be contrasting ideas put forward, you should listen to everyone.
If you see that someone’s suggestions are better than your ideas, you should be flexible enough to accept them. This will make you a good motivator and your employees will find you much more approachable and friendly.
5. Manage communication
One of the most important tasks is to effectively manage communication between your team and the stakeholders to ensure there are no miscommunications. You have to keep sharing the progress of your project with the stakeholders and let them know what your team is up to.
In order to do this, schedule a meeting every week or two weeks between your team and the stakeholders. You can easily show your project reports with the help of websites like Runn.
Discuss the next steps of the project, ask the stakeholders about their inputs, and talk to them clearly if you face any problems.
Over to you…
Being a project management leader can be very tough because you constantly have to make important decisions. But with special tools and utmost sincerity, you can make sure that the execution phase is chaos-free and that there is an understanding among all the members.
The key to effective project execution is transparency, hard work, and patience. Even if you see your teammates not communicating with each other, you must show them how to do things correctly.
