7 Reasons Your Business Needs Managed File Transfer Solutions

Managed file transfer (MFT) solutions use highly secure services in the management of the transfer of your business files. It employs security protocols such as hypertext transfer protocol secure (HTTPS) and secure file transfer protocol (SFTP). On top of that, MFT solutions come with administrative controls that you can use to exchange sensitive, confidential, and big volumes of data across servers, systems, or the internet.  

If your business deals with large amounts of data, you need enterprise file transfer software that provides you with a secure environment for exchanging files between your enterprise and partners, customers, employees, and suppliers. In addition, using an MFT in your business helps you meet all the data security regulations that may exist in your country. There are many MFT service providers you can partner with from your local city. If you're wondering if you should go for managed file transfer services, here are some proven reasons for you: 

1. To Meet Compliance Requirements 

In many countries or states, governments have enacted policies that govern the use and the security of private information. The intention is to help secure customer information from the exposure and access of the wrong individuals. The security requirements that come with such regulations are a tall order for most business owners. Using an in-house team to help you achieve these set regulations can be too expensive, hence the need to partner with managed file transfer service providers.  

Apart from regulations by governments and authorities, different industries have prescribed standards, rules, and protocols to govern the different players with each industry. Such regulations include Health Insurance Portability and Accountability Act (HIPAA), Payment Card Industry Data Security Standards (PCI DSS), and Sarbanes Oxley Act (SOX). These industry regulations have stringent security policies that businesses have to meet, such as data monitoring and encryption. 

Securing a managed file transfer service provider for your business helps you ensure that you have met all the requirements, which also has the advantage of other administrative controls.  

2. To Receive Data Security 

The security of business information is a pain point for many business owners. Transferring your information in an environment that isn't cyber-secure exposes your business data to hackers and attackers. As a result, investment in secure file transfer methods becomes critical. A successful attack on your business information can have negative and detrimental effects on your enterprise. It includes the destruction of the reputation of your business and loss of finances if customers choose to move to your competitors after suffering from the exposure of their private information.  

However, hiring a managed file transfer service helps secure your customers' information. MFT companies have a team of cybersecurity experts that ensure your databases and network are secure at all times. In addition, they can monitor the transfer of all files and take note of any suspicious activity while transferring your information. In case of any danger, they can mitigate the threat before it's executed. Furthermore, MFT solutions can keep your business secure from the latest cybersecurity threats that affect your industry.  

3. Enjoy Automation 

It has become imperative for businesses to automate certain business processes to improve workflow and output. Automation relieves your employees of certain duties to focus on others, which improves productivity. Data-oriented enterprises have technologies such as big data analytics, the Internet of Things (IoT), and cloud applications. Thus, they need to get premium and high-quality data transfer solutions that can help transfer large file sizes at predetermined times. Therefore, smart and automated systems are the game changer for large data companies.  

What you need as a business owner is a system that you can program to transfer your data across servers, databases, or your partners without human intervention. This process can be done when it can least affect your customers or any other stakeholder who will require the data. With automation, you can create schedules that should be triggered at the appropriate time. Moreover, you can choose the frequency of the transfers and when they should be stopped.  

4. Ease Of Access And Storage 

Most of the managed file transfer services have their services hosted in the cloud. Cloud technology has been a game-changer for many businesses. As a result, businesses have transitioned from the traditional storage of files and important business information in external media which can be lost or corrupted by viruses. Instead, they use the cloud storage system. Cloud technology can be accessed using any device anywhere. This is because cloud technology is compatible with all kinds of operating systems such as Microsoft Windows, Android, Mac OS, among others. 

Apart from the ease of access of your MFT account from any device and from anywhere, cloud technology has better cybersecurity. As a result, you don’t need to worry about the security of your data. Cloud technology has the latest and top-notch cybersecurity protocols that ensure your data transfer is safe from modern attacks and hackers. 

5. Enjoy Strong File Encryption

Apart from the discussed advantages above, MFT solutions provide you with an excellent file encryption service. File encryption is important for hiding your information from a successful interception during transfer. Hacked information that’s already encrypted does the hacker no good unless they can get the decryption key. However, best data encryption practices recommend that you shouldn’t send your decryption key together with the data. They should be sent to the receiver as different messages. 

6. Offers Centrality Of Administration

You can easily control every aspect of your file transfer for a central place using the MFT technology. Under the same roof, you can automate processes, carry out analytics, and track the transfer of business files using one administration interface. 

7. Faster Data Transfer 

In a situation where you're dealing with a large data file, you need speed to ensure that the transfer is accomplished in the shortest time possible. With an MFT service, you're assured of a secure and quick means of file transfer across databases or servers. An MFT software can be optimized to handle any file size. In addition, an MFT can allow transfer across multiple platforms at an accelerated speed.

Wrapping Up

Information transfer is inevitable for most businesses. However, information integrity must be maintained during the transfer process through a secure environment. As a result, the easiest way to ensure that your business processes are handled in a safe environment during file transfer is by using a managed file transfer solution.